Instances of harassment, misbehavior, abuse, and other forms of mistreatment can occur in various settings, ranging from the workplace to online platforms and even within neighborhoods. When faced with such situations, it is essential to address the issue promptly and assertively. To assist you in conveying your concerns effectively, we have prepared four complaint letter templates that cover different scenarios. These templates are designed to help you communicate your grievances professionally and assertively, while clearly outlining the incidents, expressing the impact they have had on you, and requesting appropriate action to be taken. Each template provides a structured format to ensure that your complaint is well-organized and includes relevant details such as dates, times, and any supporting evidence. Remember to customize the templates according to your specific situation, providing accurate and specific information. By utilizing these complaint letter templates, you can express your concerns, seek resolution, and advocate for a respectful and safe environment.
Subject: Formal complaint of sexual harassment
Dear Mr./Ms. [name of the firm's contact],
I am writing to make a formal complaint against [name of the colleague who harassed you]. My complaint is that he/she sexually harassed me on several occasions in the past month.
The first incident occurred on [date] when he/she [describe what the colleague did or said to harass you]. The second incident occurred on [date] when he/she [describe what the colleague did or said to harass you]. The third incident occurred on [date] when he/she [describe what the colleague did or said to harass you]. I have attached copies of the emails/text messages/voice recordings that he/she sent me as evidence of his/her inappropriate behavior.
These incidents have made me feel very uncomfortable, humiliated and unsafe in the workplace. They have also affected my work performance and productivity. I have tried to avoid him/her as much as possible, but he/she continues to harass me.
I request that you take immediate action to stop this harassment and prevent it from happening again. I also request that you conduct a thorough investigation into this matter and take appropriate disciplinary measures against him/her. I expect that you will treat this complaint with confidentiality and respect.
I appreciate your prompt response and cooperation in resolving this issue. If you need any further information from me, please contact me at [phone number/email address].
[Your name and signature]
Subject: Formal complaint of verbal abuse
Dear Mr./Ms. [name of the firm's contact],
I am writing to make a formal complaint against [name of the manager who abused you]. My complaint is that he/she verbally abused me on several occasions in the past week.
The first incident occurred on [date] when he/she [describe what the manager did or said to abuse you]. The second incident occurred on [date] when he/she [describe what the manager did or said to abuse you]. The third incident occurred on [date] when he/she [describe what the manager did or said to abuse you]. I have attached copies of the emails/text messages/voice recordings that he/she sent me as evidence of his/her abusive behavior.
These incidents have made me feel very angry, hurt and demoralized. They have also affected my work morale and motivation. I have tried to communicate with him/her in a respectful and professional manner, but he/she continues to abuse me.
I request that you take immediate action to stop this abuse and prevent it from happening again. I also request that you conduct a thorough investigation into this matter and take appropriate disciplinary measures against him/her. I expect that you will treat this complaint with confidentiality and respect.
I appreciate your prompt response and cooperation in resolving this issue. If you need any further information from me, please contact me at [phone number/email address].
[Your name and signature]
Subject: Formal complaint of physical assault
Dear Mr./Ms. [name of the firm's contact],
I am writing to make a formal complaint against [name of the customer who assaulted you]. My complaint is that he/she physically assaulted me on [date] at [location].
The incident occurred when I was [describe what you were doing when the customer assaulted you]. He/she suddenly [describe what the customer did or said to assault you]. He/she caused me [describe the injuries or damages that you suffered as a result of the assault]. I have attached copies of the medical reports/photos/witness statements that prove his/her violent behavior.
This incident has made me feel very scared, traumatized and violated. It has also affected my work confidence and security. I have reported this incident to the police and filed a criminal case against him/her.
I request that you take immediate action to ban this customer from your premises and prevent him/her from contacting me again. I also request that you provide me with counseling and support services to help me cope with this ordeal. I expect that you will treat this complaint with confidentiality and respect.
I appreciate your prompt response and cooperation in resolving this issue. If you need any further information from me, please contact me at [phone number/email address].
[Your name and signature]
Subject: Formal complaint of racial discrimination
Dear Mr./Ms. [name of the firm's contact],
I am writing to make a formal complaint against [name of the supplier who discriminated you]. My complaint is that he/she racially discriminated me on [date] at [location].
The incident occurred when I was [describe what you were doing when the supplier discriminated you]. He/she [describe what the supplier did or said to discriminate you]. He/she made derogatory and offensive remarks about my [race/ethnicity/nationality/religion]. I have attached copies of the emails/text messages/voice recordings that he/she sent me as evidence of his/her discriminatory behavior.
This incident has made me feel very insulted, humiliated and outraged. It has also affected my work dignity and reputation. I have tried to ignore him/her as much as possible, but he/she continues to discriminate me.
I request that you take immediate action to stop this discrimination and prevent it from happening again. I also request that you conduct a thorough investigation into this matter and take appropriate disciplinary measures against him/her. I expect that you will treat this complaint with confidentiality and respect.
I appreciate your prompt response and cooperation in resolving this issue. If you need any further information from me, please contact me at [phone number/email address].
[Your name and signature]
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